Registration

What is included in your registration

• Access to all scientific sessions
• Access to the exhibition
• Access to all congress workshops and symposia
• Access to the ESSO 44 VOD platform
• Access to the ESSO 44 App 

Complementary offered by ESSO

• Free access to the get together on Wednesday 15 October
• Coffee breaks

Registration fees

Early fee

Deadline: Monday, 4 August 2025

*Reduced rate only applies to physicians working and residing in a low, low-middle, and upper-middle income country.
Find the list here.

** Residents, nurses and students will have to upload a document in English confirming their profession.

Standard fee

Tuesday, 5 August 2025 – Tuesday, 16 September 2025

*Reduced rate only applies to physicians working and residing in a low, low-middle, and upper-middle income country.
Find the list here.

** Residents, nurses and students will have to upload a document in English confirming their profession.

Late and Onsite fee

From Wednesday, 17 September 2025

*Reduced rate only applies to physicians working and residing in a low, low-middle, and upper-middle income country. 
Find the list here.

** Residents, nurses and students will have to upload a document in English confirming their profession.

Terms and conditions

Payment details

All fees are to be paid in EUR (€), free of all bank charges. However, please confirm with your bank for any possible charges from their side.

Online Payment by Credit/Debit Card

The preferred method of payment is by card online via our secure payment gateway:
WORLDLINE – Payment Solution Saferpay – Online payments service provider – WORLDLINE.

Accepted Credit / Debit Cards are VISA, MASTERCARD and MAESTRO.
In the unlikely event of a rejected online credit/debit card payment, the delegate is recommended to return to his/her registration online and try to process the payment again. Should the payment issue persist, the participant is advised to contact the card issuer/bank first to check for any potential block on the online transaction. If so, once this is solved it will be possible to pay via the online payment gateway.

Final invoice

The Final invoice can be downloaded from the Online Registration Platform within three weeks after the registration is confirmed and paid in full. If you need assistance with the invoice, please contact the ESSO secretariat.

The final invoice will be issued based on the details provided during the registration process (step Contact/Invoice details). Any change of such details (name, address, VAT number, etc.) is possible only within 3 days from the date of registration and is subject to a 20 EUR fee.

Cancellation

Until 24 July 2025 – a 20 EUR administrative fee will be deducted from all refunds.
From 25 July 2025 until 26 August 2025 – a 50% of the fee will be refunded.
From 27 August 2025 no refund can be processed.

Cancellation of Other Bookable Items (Payable Network Events)

Up to and including 26 August 2025 – a 20 EUR administrative fee will be deducted from all refunds.
From 27 August 2025 – no refunds can be processed.

General Cancellation Conditions

All cancellations must be submitted by email to congress@essoweb.org.
Request for refunds made after 27 August 2025 will not be considered.
For any change of name, an administrative fee of 20 EUR will be charged.

Insurance

The registration fee does not include participant insurance against accidents, sickness, cancellation, theft, property damage, or loss. Participants are advised to take out adequate personal insurance.

Cancellation or Modification of the ESSO Congress Due to Force Majeure

In the event of a force majeure situation, The European Society of Surgical Oncology (ASBL/NPA) reserves the right to alter or cancel the event without prior notice, including any change of the time and/or congress venue. Any occurrence of a force majeure event shall be communicated as soon as reasonably possible from the decision time.

Force majeure includes any circumstance beyond the reasonable control of The European Society of Surgical Oncology (ASBL/NPA) which prevents or impedes the realization of the meeting. This includes, but is not limited to, government action, war or hostilities, riot or civil commotion, plague, or other epidemics such as SARS, bird flu, COVID-19, earthquake, flood, hurricane, cyclone, fire or other natural physical disasters, explosion, accident or breakdown, strike, lack of the usual means of transportation or terrorism.

In case of cancellation of the congress due to force majeure, delegates who have registered will be offered the choice for a refund or a transfer for the next years congress.

Data Privacy and Security

The European General Data Protection Regulation (EU GDPR) entered into force on 25 May 2018, and it involves some additions to data protection. We take your privacy very seriously and to comply with GDPR consent requirements, we need you to confirm that you agree with our new Privacy Policy during the process of creating the account in our system. You can view it here.

After creating your user account in our system, you can manage your information, and protect your privacy and security via our Online Portal which is now fully GDPR compliant.

Feel free to contact us with any questions concerning the Privacy Policy, Data Protection, and GDPR in general by email or by phone at +32 2 880 62 62.